Work Group Procedures

Working Group Chairs are an extension of the 1394 Trade Association Board of Directors.

WG Chairs report to the Board of Directors

1. Each WG must develop an document indicating the purpose of their WG, what their objectives are for the year, and what areas they are investigating
2. WG Chairs are required to make a short presentation at the Board of Directors meeting each quarter.
3. All WG presentations must be sent to the Admin, in soft copy, 1 week prior to a working group meeting. They will be published in the members only section of the TA website after the meeting. Hard copies are to be distributed during the meeting. Hard copies of the WG presentation are not to be distributed during the General Session or the Developers' Conference.
4. Minutes from all WG meetings must be published within 2 weeks of meeting unless there are extenuating circumstances involved. The TA administration must be notified of the delay. Publishing will be via working group reflector ant the TA web site.
5. A tentative schedule for closure on action items should be published in the WG meeting minutes. It should also be published via the working group's reflector within 3 weeks of a quarterly meeting.
6. A follow up status on action items should be published again 2 weeks prior to a quarterly meeting; unless the previous WG meeting falls within 2 weeks of a quarterly meeting.
7. Working group chairs are responsible for: insuring that a calendar for their working group is maintained, minutes are taken at meetings and should anticipate reporting attendance at quarterly Board of Directors meetings and General Sessions.
8. If for some reason a working group Chair cannot perform these duties at a given meeting, the Chair will insure that they have coverage. If the duties cannot be performed for a given quarter, the Chair will request a replacement from the Board of Directors in order to insure that their responsibilities are covered.